Conference : YouthAtPlay.com : YouthAtPlay is a simple yet powerful application used to keep track of youth-based orginizations all around the world http://www.ecoastjobs.com/forums Just a note to say we have added a new feature called "Groups". This now allows YouthAtPlay.com users the ability to associate individual children with groups. Now you can send emails to all children's parents or just a specific group of kids. We have also fine tuned a bit of the interface to hopefully make it even more user friendly. Enjoy! http://www.ecoastjobs.com/forumsmessages.cfm?threadid=873D7AEA-3048-6311-80DC5227DD96083F&r=1 2008-04-25T15:19:23-05:00 More improvements rolled out in time for the weekend! Emailing a group is simple. Click on the [Send Email] link inside the [Email] section. Then choose the group you wish to send your email to from the drop down menu. http://www.ecoastjobs.com/forumsmessages.cfm?threadid=72BA30B3-3048-6311-806121AF70CFA526&r=2 2008-04-21T15:43:34-05:00 How to Email a Group Adding a group is a snap and can be very useful especially if you have more than one group you are managing. For example, if you are in charge of two troops and you want to send an email to one of the troops and not the other, you should create two groups within YouthAtPlay.com. Then you can send an email to either. To create a group, simply click on the [Add] link in the [Groups] section. From there, provide a name and optionally a description of the group. Be sure to click on the [Add Group] button to save your changes. To associate youth to your newly created group, simply navigate to the [View All] link inside the [Groups] section. Then click on the [Manage Members] link for the group you want to manage. You will then see options to add and remove members from the group. Be sure to click on the [Save Changes] button. To simply view members curently enrolled in a particular group, click on the [View All] link inside the Groups section. Then click on the [View Members] link for the particular Group you want to view. To Edit the Group name or description, simply click on the [View All] link inside the Groups section. Then click on the [Edit Group] link for the particular Group you want to view. http://www.ecoastjobs.com/forumsmessages.cfm?threadid=72B90C47-3048-6311-805FF00036C314E0&r=3 2008-04-21T15:42:20-05:00 How to Add a Group We just wanted to let you know that we have just released a brand new, more intuitive interface. You can now find all actions can be performed from one, simple menu system. You will also notice many new features have been added including printable pdf reports, as well as automatic calculation of ages based on date of birth http://www.ecoastjobs.com/forumsmessages.cfm?threadid=5D72F406-3048-6311-80F18C1B1E0E1BF3&r=4 2008-04-17T12:33:44-05:00 YouthAtPlay.com Releases New Version Do you have suggestions for the YouthAtPlay.com development team? Let us know. We like to hear from our users because after all, who better to give us suggestions than the ones that use our software? http://www.ecoastjobs.com/forumsmessages.cfm?threadid=57F26EBB-3048-6311-8097589543E308EC&r=5 2008-04-16T10:55:16-05:00 YouthAtPlay.com Suggestions? Feel free to post your general support questions here. http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3E4C26B8-3048-6311-80BEC44E58AD7784&r=6 2008-04-11T11:23:08-05:00 General Support Questions If there are other people in your organization that need to have access to your youth database, simply add them as users. To add a user, click on the [Add] link under the [Users] section. Most every field is required with the exception of Title and Phone. You can also choose which level of permission to give this person. There is a default password but you can change this when creating the account. To have the log in information emailed to this new user, be sure the "Send Email" checkbox is checked. Be sure to click on the [Save] button to add your new user. http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3E384BF5-3048-6311-8046A6EC4309185A&r=7 2008-04-11T11:01:27-05:00 How To Add a User Sometimes you just need the information in your hand. We have recently created a Reports section. To find the reports section click on the [All Reports] link inside the [Printable Reports - General] section. We have found that our customers see huge value with this feature and we will be adding more reports as time goes on. If you have a specific report request, let us know. No one knows what you need more than you do! http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3DF1EA51-3048-6311-808283772936A984&r=8 2008-04-11T09:44:34-05:00 How To Print Out Reports We track and show the last 100 major actions that have occurred in your account. You can quickly view that activity. To view recent activity click on the [Recent Activity] link inside the [Administration] section. You will see which user performed the action as well what happened. http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3DEDE5F0-3048-6311-80F67B377118CC27&r=9 2008-04-11T09:40:11-05:00 How do I See Recent Activity In My Account? By default, we only store your organization name which you provided when you set your account up. You can store more than just your organization name such as address and phone number which will appear on all printed reports. To edit your information click on the [Edit Organization] link inside the [Administration] section. Organization Name is the only required field. You can optionally add any other information you wish. Be sure to click on the [Save Organization Details] button at the bottom to save your changes. Wasn't that easy? http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3DE76449-3048-6311-8089295D351A9D4D&r=10 2008-04-11T09:33:04-05:00 How To Update Your Organization Information Sending email is an upgrade option and simplifies keeping the many families informed with what is going on. To send an email click on the [Send Email] inside the [Email] section. Choose who to send it to by using the drop down menu. You can choose to send email to all active youth, all active users, all active youth and users, as well as only to a secific group. By default the 'reply to' shows your logged in email address. You can choose to change this to another valid email address. You can also CC and/or BCC. Also by default the Subject shows the name of your organization. Again, you can change this. Fill in the Email Body section and optionally attach up to three attachments and then click on the [b]SEND EMAIL[/b] button. Quick and Easy isn't it? http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3DE16282-3048-6311-804CD49D2AF86644&r=11 2008-04-11T09:26:00-05:00 How To Send an Email Adding a youth is a snap and is the core reason you are using YouthAtPlay. Log into your account and click on the [Add] link inside the [Youth] section. The Last Name and First Name fields are the only required fields to add a youth. However, there are many other fields you can use. Gender and Date of Birth are valuable because they become sortable fields. We also calculate the youth's age based on the date of birth so that you don't have to. Of course the email fields are also import because without an email, you can't send email notifications. When you have entered all youth information, simply click on the [Save] button at the bottom to add them to the database. You will then be taken to the youth's profile which shows a summary of what you have entered. http://www.ecoastjobs.com/forumsmessages.cfm?threadid=3DD7D9D5-3048-6311-80033C17008FD20B&r=12 2008-04-11T09:16:06-05:00 How To Add a Youth